There are different methods to commit fraud with time cards. The problem behind it: Employees are paid for a work performance that they usually did not perform at all or only partially. The efficiency of the company decreases and the costs of the employer increase. A large number of companies are affected by this, because employers are often not even aware of the different ways.
Buddy punching is often used to cover up late-ins or early-outs. Colleagues clock in for the missing person, so that other times than the one actually present are deposited. Some employees also wait a few minutes after the end of work before officially ending their working day. These extra 15 or in some cases even 60 minutes are difficult to prevent, but can account for a significant proportion of the working time. Unrecorded breaks, which employees are entitled to in an 8-hour day, can also become a problem if they exceed the specified 15 or 30 minutes. In addition, unproductivity is another factor. Being clocked in but not working often occurs when supervisors cannot control work or find it difficult to do so.
But how can they stop or at least limit timecard fraud? Here are a few ways:
Recording location data when a booking is made can guarantee that mobile workers, in particular, are actually at the actual work location. In general, it is advisable to record all times, including breaks, as this makes it easy to check whether or not the break requirements have been met. The use of a digital system for time recording, such as TimeAttendanceManager from ISGUS, supports you optimally. It offers a variety of options for recording working times, e.g. via terminal or PC, and also facilitates evaluation. To prevent buddy punching, for example, biometric data via fingerprint or facial recognition can also be used.
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